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Posted by Christy

Wedding planner extra costs for travel

If we get a wedding planner from out of town, do we also pay for lodging and food?  What should we pay for?

Posted: 8/8/2010 9:04:10 PM
Topic: Get Started


Hello Christy,

First - Congratulations on your upcoming wedding! 

Many wedding planners (consultants) travel and typically speaking, their accommodations as well as their meals and travel fee are to be covered by the client.  My contract specifically states that for any event outside of a 50 mile area of the Atlanta Metro area requires travel fees. 

Of all of your wedding vendors, the only one that is there truly to make sure that your wedding day is exactly as you dream and have planned, it's your consultant.  Selecting your consultant early in the process is the best advice as they can help lead you to appropriate vendors that will offer you the best service and pricing.  My services include several different types of packages so that a bride can determine the amount of assistance she needs prior to the wedding.  We also confirm details with each of your vendors so that every detail is covered and accounted for.  Based upon where the event is taking place, I normally offer my clients a few options on packages to work towards meeting their budgetary needs. 

Hope this helps you with your question. 

Posted: 8/11/2010 3:01:59 PM

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Katrina Wheeler Photography

Hey Christy! :) Looks like your doing the right thing by trying to figure out what expenses the planner needs reimbursement for. I know that for my studio, I explicitly state in the contract that myself and any other photographer on staff that day, if their over 4 hours has to be fed at the reception. It doesn't state they have to provide the same meal the guests get, some caterers have provided sandwiches, salads, and many other side items, but something I believe should be given for them the day of the wedding. Be sure to check, and its also just a kind thing to do, after a planner has been by your side helping you keep your cool for the whole day, to feed them a bit.  

As for the travel and lodging expenses, that should be discussed with them if that's already included or not. I discuss this with clients prior to signing the contract and come up with a per diem daily rate depending on the location, method of travel, and how many days I'm staying.  

Posted: 8/10/2010 7:17:57 PM

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Kings Concepts Photography

Ask your vendors if all travel fees are included.  Most vendors include their gas, food etc in the price quote.  If you are bringing a planner from another state for your wedding, it is best to ask them if there are any additional fees involved.  If there are, ask for a price quote up front and ask for it to be signed.  Nothing is worse than getting stuck with a high, unexpected bill.

It is never customary to pay for their food at the wedding, but it is a nice gesture.

Posted: 8/8/2010 10:03:09 PM

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Waters Mill, Inc

Hey Christy....

First of all I commend you on considering a wedding planner.  A great wedding planner will take a great deal of stress off of you.  You can go to the Association of Bridal Consultants and find one in your area.   It is customary to pay for travel and hotel.  Be sure to check out the contract.  Another way to handle the expense is to give a daily per diem.  Good Luck and we wish you well with all your wedding planning.  

Posted: 8/8/2010 9:22:30 PM

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